Best Practices for Secure Content sharing via Egnyte
Dear Team,
As we continue to protect our sensitive data and maintain the high security standards our biomedical company relies on, please review and follow the updated best practices for sharing content via Egnyte. These guidelines not only reflect our established processes but also integrate additional measures to reinforce our data protection strategy.
Key Guidelines:
1. Set Expiry Dates:
- Always apply an expiry date when sharing any content externally. This ensures that access is automatically revoked after a predetermined period (best practises is 1 month or less), reducing the risk of unauthorized long-term access.
- This applies to all shared links, regardless of whether the recipient is a contractor, consultant, or other external party.
2. Password Protection:
- In addition to an expiry date, password-protect any sensitive files or resources whenever possible. This adds an extra layer of security by requiring recipients to authenticate before gaining access.
- Internally shared links to users who already have access to folder directory is not necessary
3. Avoid public Exposure:
- Do not leave shared content in public or unsecured areas within Egnyte. Sensitive and confidential information must remain within controlled access environments.
- Remember that any exposure of sensitive biomedical data, whether accidental or through lax sharing practices, compromises our security protocols and may be flagged during compliance and security audits.
4. Regular Review and Training:
- Stay informed on data security and compliance through regular updates and training sessions.
By implementing these measures, you are actively contributing to the protection of our intellectual property and sensitive data critical to our business. Thank you for your continued commitment to upholding our company’s security standards.